Thanks Mike for explaining, as above. To give members an idea of when they can use a picture from the Gallery, be advised that the following happens.
When a member uploads a new photo (and I am logged on), I will edit as necessary and move to the new folder, titled, "YOUR NEW PHOTOS". The pics will stay in this folder for 3 or 4 days (depending on how many are in there) so as all members can see the photos, without having to search through a particular folder to find it. You will notice that I have added a date figure at the end of each caption. This denotes the date it was moved to the "YOUR NEW PHOTOS" folder.
After this period of time, I will then move the photo to its correct location folder. Once it is in its correct folder, members can then use the pics for adding to posts etc. If for some reason I have to move a pic after this, I will notify the boards in this topic.
The added date will remain attached to the caption. This may help in finding it quicker after it has been moved.